TASC Toastmasters Meeting Minutes

Subject	April 2010 Monthly Executive Meeting	Date	April 19, 2010
Facilitator	Frank Dibartolomeo, Jr. DTM, President	Time	11:30am – 12:30pm
Location	15036 Conference Center Dr., Chantilly, VA 20151	Scribe	Lisa Beatty
Attendees	Lisa Beatty, Wendy Daunheimer, Phylisse King, Joe Short
Not Attending	Steve Briese, Bonnie Kean (both have stepped down as officers due to job changes)

List of Action Items
No.	Action Item(s)	Owner	Target Date-Status
1	Frank will find out information about creating the TASC Toastmasters Face book site.	Frank Dibartolomeo	5/5/10– Closed (Joe Short)
2	Name tags (plastic type and adhesive type)	Lisa Beatty	Temporary name tags have been purchased and are in the toastmaster “suitcase”.  Working on the plastic name tags. – 5/10/10– Open
3	Dues notices	Phyllise King	Closed
4	Guest/New member packets (need separate folders in an accordion folder for membership paperwork)	Joe Short	5/10/10– Open
5	Open House – Schedule and plan	Frank Dibartolomeo	5/10/10– Open
6	Long Term schedule adjustment needed for Open House	Wendy Daunheimer	5/5/10– Closed
7	Research standards of solicitation	Frank Dibartolomeo	5/10/10– Open
8	Flyer for the Open House	Frank Dibartolomeo	5/10/10– Closed
9	Former club members spreadsheet – Lisa to send to Joe Short	Lisa Beatty	5/10/10– Open

Key Points Discussed
No.	Topics	Detail
Meeting Minutes –April 19, 2010 Executive Committee Meeting
1	Treasurer Report	Phylisse reported that we have $422.09 in the checking account.
2	Next Exec Comm Meeting	Frank has scheduled the next meeting for Monday, May 17, 2010
3	Review of Action Items	Have updated List of Action Items above
4	Distinguished club status	Club is still on track to achieve Distinguished Club Status
5	Club Officer Elections	Frank discussed that we have several positions to fill for the upcoming year.  Positions that need to be filled are:  President, Vice President Education, Vice President of Public Relations, Vice President of Membership, and Sergeant at Arms.  Lisa Beatty would like to stay on as Secretary and Phyllise King would like to remain as Treasurer.
6	Open House	Planned for May 26, 2010; Frank is coordinating the open house
7	Guest and new member packets	Need someone to help organize these packets.  Perhaps Jerry would volunteer to help.  It would be nice to have all this material in an accordion binder.
8	Mentoring Program Status	No update.
9	District 27 Conference	May 7-8, 2010, Holiday Inn, National Airport, Crystal City, VA

 

TASC Toastmasters – Executive Committee Meeting

April 19, 2010

Agenda

• President – Frank
  • Club Officer Elections (Nominations open until last meeting in May
    • Probable nominees:  Treasurer – Phyllise King, Secretary – Lisa Beatty
    • Possible candidates:  President: Tom Boggess; VPE: Frank DiBart; VP-M: Jerry Harms, Adim Okwudishu, Scott Lee; VP-PR: Tanya Masiello, Adim Okwudishu, Jerry Harms;  Secretary: Lisa Beatty; Treasurer: Phyllise King; Sgt-at-Arms: Grace Colwell
  • District 27 Conference – (1) Evaluation Contest/Own the Stage with 2001 World Champion of Public Speaking Darren LeCroix:  Friday, 7 May 10, 6:30 – 10:00 p.m. 1550 Crystal Drive (Plaza Level), Crystal City VA; (2) International Speech Contest/Keynote Speech by Dr. Dilip Abayasekara, Past Toastmasters International President/Educational Sessions/Business Meeting: Saturday, 8 May 10, 8:00 a.m., Holiday Inn National Airport, Crystal City VA
  • Frank needs to coordinate Open House for last project in CL manual
  • Next Exec Comm Meeting – Mon, 10 May 10, 11:30 – 12:30, Independence Ctr, Room W1213

• Vice-President Education – Wendy
  • Distinguished Club Plan status – discussion of specific members getting specific achievements
  • Mentoring Program status
  • Successful Club, Better Speaker, and Leadership Series Seminars to be held
  • Other items

• Vice-President Membership – Joe
  • Membership Prospect Tracking Sheet review
  • Recurring speech about filling out new application
  • Membership retention (currently 19 members paid) – following members have not “reupped:”
    • Probably will not rejoin – Tom Armstrong, Rachel Ayers, Diana Crandall, John Qu
    • Probably will rejoin – Amy Lee, Merlyn Mathias, Hossain Morshed, Barbara Owens
  • Membership contests?
  • Youth Leadership status
  • Can we use former club members spreadsheet to recruit more members?  Lisa B. has sheet
  • Other items

• Vice-President Public Relations – Vacant
  • Ideas to publicize club
  • Announcing upcoming events to the club
  • Other items

• Treasurer – Phylisse
  • Submittal of semi annual dues
  • $$ in account
  • Other items

• Secretary – Lisa
  • Questionnaire results
  • Formal nametags for members
  • Other items

• Sgt-at-Arms – Grace
  • Guest/new member packets
  • Name tags and/or place cards