2009 December ExComm Meeting Minutes

1

Frank will find out information about the TASC Toastmasters Face book site.

Frank DiBartolomeo

12/16/09 – Open

2

Need to provide PMI information to Steve Briese.

Wendy Daunheimer

12/16/09 – Open

3

Provide Steve the pdf version of the PR manual.

Wendy Daunheimer

12/16/09 – Open

4

Purchase the stamp for the club.

TASC Toastmasters

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15036 Conference Center Drive, Room W1213

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www.tasctoastmasters.org

Lisa Beatty

12/16/09 – Open, Lisa and Wendy agreed to the language on the stamp.  Lisa needs to go to Staples to order the stamp.

5

Send the questionnaire out to the members via email and also hand out copies at the next meeting.

Lisa Beatty

12/23/09 – Open, Lisa will continue to bring hard copies to the meetings so members can fill out the questionnaire.

6

Name tags (plastic type and adhesive type)

Lisa Beatty

12/23/09 – Open, Lisa will purchase the materials to make name tags for the members and guest.

7

Former members spreadsheet

Wendy Daunheimer

12/23/09 – Open, Wendy will send the spreadsheet that lists the “former” members of the club to Lisa to maintain.

1

Meeting minutes will be adjusted so that the action items are listed first.

Frank wanted to highlight the action items and make them more visible.  Therefore the minutes will be adjusted so that the action items are listed first.

2

Public Relations Officer

Steve Briese accepted the position of the PR Officer on the Executive Committee.  Wendy will send Steve the pdf version of the PR manual.

3

Jan/Feb 10 Officer Training

Frank brought up that the schedule for club officer training has not been announced yet.  Stay tuned (District 27 TLI web page)

4

TASC Toastmasters Linked In Web Site

Frank asked everyone to join the TASC TMs Linked In web site (TASC TMs Linked In page)

3

Sergeant-at-Arms Officer

Bonnie Kean accepted the vacant position of Sgt-at-Arms on the Executive Committee.

4

Treasurer’s Report

Phylisse provided the treasurer’s report.  The current balance is $327.53.  There are currently 22 members in the group.  The goal for the group is to have 30 members by the spring. Steve asked if the organization has a limit to the amount the club can carry over each year since it is a “not-for-profit” organization.  The club isn’t sure, but the committee agreed to have more “pizza” parties to reduce the balance.

5

Status of Members

Wendy will provide updates of the status of past members.  The committee feels it is important to keep track of members that have left in case they would like to come back.  Joe and Wendy will work together to provide Lisa with the information to add to the meeting minutes.  Wendy will send Lisa spreadsheet of “former” members.

6

Toastmaster Roles

Wendy is creating a “List” of activities (in checklist format) for each of the roles at a TASC Toastmaster meeting.  These checklists will be provided on the website.

7

Name Tags

In order to help members and guest remember names, the club will purchase materials to make nametags for members and guests. The member’s name tags will be plastic, but the guest name tags will be the adhesive type.

8

New Member/Guest Packets

Frank will ask Bonnie Kean to work with Joe Short to put together New Member/Guest packets.

9

Distinguished Club Plan

The Distinguished Club Plan status is updated by Wendy.  Status and updates are provided on the club’s website.  We are on track for becoming President’s Select Distinguished again this year.  However, we need to watch our numbers.  We are shooting to average 30 club members.

10

Mentoring Program

No updates.  Wendy will try to get something out in the January timeframe.

11

Advanced Toastmaster meeting

This meeting may be scheduled in the January 2010 timeframe.

12

TASC TM website Overview

Wendy went over the improvements that she has made to the website.  She provided an overview of how to “post” items.

13

Next Executive Committee Meeting

11 Jan 10