2009 Sep ExComm Meeting Minutes

Meeting Minutes and Actions from September Meeting

1

The committee talked about the distinguished club plan and how to achieve two CLs by the end of the plan year. 

No action.

2

The committee discussed promoting a mentorship program.  The more experienced toastmaster members will mentor the “new” less experienced toastmaster members. 

Frank will send the mentor seminar forms to Wendy for review.

Frank Dibartolomeo

10/5/09 – Open

3

Phyllis talked about how Julie Banta is giving a Toastmaster’s talk on September 25, 2009 for their work division.  They are expecting approximately 40 people to attend.  Julie hopes to sign up new members after the talk.

No action.

4

A rubber stamp with the TASC Toastmaster address, meeting time, and web address was discussed.  The stamp will be used for TASC Toastmaster correspondence and handouts.

Lisa to check with Staples re: the cost of purchasing a stamp.

Lisa Beatty

10/5/09 – Open

5

Phyllis provided the balance in the checking account = $338.33.  Phyllis is still expecting bill from Tanya regarding speech contest materials and trophies.

Send email out to members to remind them about dues.

Phyllis King

9/14/09 – ?

6

Committee discussed the current membership and how to retain members.  The committee discussed providing pins/certificates at certain milestones.

Need to look at membership pins and catalogs to see what we can order for the members.  (Lisa and Frank)

Frank is going to contact members that haven’t been attending meetings to encourage them to continue coming. (Frank)

Frank Dibartolomeo and Lisa Beatty

10/5/09 – Open

7

The committee discussed the membership questionnaire. 

Lisa needs to select the top 5 questions and send them out to the executive committee for approval.

Lisa Beatty

10/5/09 – Open

Meeting Minutes and Actions from August Meeting

1

Joe Short presented the Youth Leadership Program that he will be coordinating for high school students this upcoming school year.  The Youth Leadership Program is a public speaking program developed by Toastmasters International and sponsored by its local clubs.  Joe asked the executive committee if TASC Toastmasters would sponsor the program.  The executive committee unanimously agreed to sponsor the program.  The approximate cost of the sponsorship is $60.  This would cover books and certificates for the youth members.

The committee asked Joe to provide several updates to the club during the school year of the Youth Leadership program.  Joe was also asked to consider using this program as a High Performance Leadership (HPL) project for credit toward his ALS.  Suggest that Joe notify us of his HPL decision during next month’s meeting.

Joe Short

9/14/09 – Closed

2

The Executive committee is interested in finding out from its members what they like/dislike about the weekly meetings and what suggestions they have for improvement.  

Lisa will draft 4-5 questions and send to the executive committee for review and approval.  Once approved, the questions will be put in the form of a questionnaire and provided to the members at the weekly meeting for them to complete.  All completed questionnaires will be anonymous.

Lisa Beatty

8/14/09 – Closed

3

The executive committee discussed the role of Secretary.  It was agreed that Lisa will take meeting minutes, including action items.  The minutes, once approved by the executive committee, will be posted on the TASC Toastmasters website.

Lisa will take meeting minutes.  Once meeting minutes are approved, the minutes will be posted to the TASC Toastmasters website.

Lisa Beatty

1 week after each Executive Committee Meeting

4

Joe has TASC Toastmaster fliers that promote the TASC Toastmaster club.  Joe is going to send the fliers to Tommy Comeau.  Tommy will post the fliers in the 15036 Conference Center Drive Building as well as the Westfield Building.  Since the club is sponsored by TASC the executive committee felt it wasn’t appropriate to place the fliers in non- Northrop Grumman TASC buildings.

Joe Short will send Tommy Comeau the TASC Toastmaster promotional fliers.

Joe Short

8/19/09 – ?

5

The Executive Committee discussed social networking sites to publicize the TASC Toastmasters club.  Frank mentioned that he created a TASC Toastmaster group in “Linked-In”.  To find the group, just search under groups for “TASC Toastmasters”.

Tommy Comeau agreed to set up a TASC Toastmaster facebook page. 

Wendy Daunheimer will provide the links to these social networking sites on the TASC Toastmasters home page.

Tommy Comeau, Wendy Daunheimer

8/19/09 – Closed

6

Wendy proposed extending the weekly Toastmaster meeting by 15 minutes.  By adding the additional time, it would ensure that everyone could complete their speeches and leadership manuals.  Lisa expressed concern that the additional 15 minutes would be difficult to make up for those who travel to the meeting from another location.  No decision was made and Wendy is going to send an email to the executive committee outlining how the additional time would be spent.

Wendy will send out an email to the executive committee outlining each segment of the meeting and how the additional time would be spent.

Wendy Daunheimer

Closed (email sent 8/10/09)

7

The executive committee meeting agreed to meet the first Monday of each month, 11:30-12:30pm at 15036 Conference Center Dr., Chantilly, VA.

Frank will send out a recurring meeting invitation to the executive committee members.

Frank Dibartolomeo

8/19/09 – Closed